How to Change GST Registration Details

When a business registers under GST, it provides several important details including its legal name, trade name, address, bank account information, and details of promoters or partners. However, as a business grows or circumstances change, these details may no longer remain accurate. This could be due to a change in the principal place of business, rebranding of the trade name, addition or removal of partners, or simply updating contact and bank information. Inaccurate details on your GST registration can lead to compliance issues, hinder communication with tax authorities, and even affect your ability to claim input tax credit. Therefore, the GST system provides a facility to update registration details online, ensuring that your profile always reflects the correct information.

Categories of Changes Allowed Under GST

Changes in GST registration are broadly classified into core field changes and non-core field changes. Core field changes are those that require approval from the jurisdictional GST officer before they are updated in the system. These include changes to the legal name of the business (without altering the PAN), changes in the principal place of business, addition or removal of additional business places, and modifications to the details of promoters or partners. Non-core field changes, on the other hand, can be updated instantly without officer approval. These include updates to email address, mobile number, bank account details, and minor modifications in trade name. Understanding which category your change falls under is important, as it affects the process and approval timeline.

Documents Required for Updating GST Registration

Updating GST details is not just about changing information on the portal; it requires valid documentary proof to support the change. For example, if you are changing your business address, you will need to provide proof such as a rent agreement, electricity bill, or property tax receipt. If you are updating the legal name, you may require a certificate from the Registrar of Companies or an amended partnership deed. Changes in promoters’ details will need updated identity proof like PAN and Aadhaar, along with a passport-size photograph. For bank account changes, a cancelled cheque or the latest bank statement is necessary. Having these documents ready in the correct format ensures a smooth and quick update process.

Step-by-Step Process to Change GST Registration Details

To update GST registration details, log in to the official GST portal using your credentials. Once logged in, navigate to the “Services” section, select “Registration,” and then choose “Amendment of Registration Core Fields” or “Amendment of Registration Non-Core Fields” depending on the type of change. Fill in the updated details carefully, making sure all information is accurate and free from errors. Upload the required supporting documents in the prescribed format, usually PDF or JPEG. Once all details are entered, verify the application using either a Digital Signature Certificate (DSC) or an Electronic Verification Code (EVC) sent to your registered mobile number and email. For core field changes, the application is sent to the jurisdictional officer for approval, which typically takes up to 15 working days. Non-core field changes are updated immediately after verification.

Timeline and Approval of Changes

The time taken to update GST registration details depends on whether the change is in a core or non-core field. Core field changes undergo scrutiny by the GST officer, and approval is granted if all documents and information are in order. This process usually takes 15 working days, but delays can occur if additional clarification is sought. Non-core field changes do not require officer approval and are updated almost instantly after verification. Once the change is approved, an updated GST registration certificate can be downloaded from the GST portal.

Importance of Keeping GST Details Updated

Maintaining accurate GST registration details is not just a legal requirement; it also ensures smooth business operations. Incorrect details can result in miscommunication with suppliers and buyers, delays in receiving notices or updates from tax authorities, and even disruption in claiming input tax credit. Furthermore, updated records enhance the credibility of your business, especially when dealing with new clients or applying for loans. By regularly reviewing and updating your GST details, you can avoid penalties and maintain compliance effortlessly.

Common Mistakes to Avoid When Updating GST Details

Many taxpayers make errors while applying for changes in GST details, such as uploading incorrect documents, providing incomplete information, or failing to verify the application with DSC or EVC. These mistakes can lead to rejection of the amendment request, causing unnecessary delays. It is important to double-check all details before submission, ensure that documents are legible and up-to-date, and verify the application within the required timeframe.

Cost and Professional Assistance

One of the advantages of changing GST registration details is that there is no government fee involved when applying through the GST portal. The entire process is free of cost. However, some businesses prefer to hire a GST consultant to handle the application, especially in cases involving multiple changes or complex documentation. A consultant can ensure that the process is completed without errors and that all necessary compliance requirements are met.

Final Thoughts

Changing GST registration details is a straightforward process if you understand the categories of changes, prepare the necessary documents in advance, and follow the correct steps on the GST portal. Whether it’s a simple update like changing a mobile number or a more significant modification like altering the principal place of business, keeping your GST records accurate is essential for smooth compliance and maintaining trust with both customers and tax authorities. By taking the time to update your details promptly, you can prevent legal issues, improve operational efficiency, and ensure your business remains fully compliant with GST regulations.

1. Can I change my GST registration details online myself?

Yes, you can make changes to your GST registration details yourself by logging in to the GST portal and following the amendment process. However, for complex changes or multiple updates, some businesses prefer to use a GST consultant to avoid errors.

2. How long does it take to update GST registration details?

For non-core field changes such as updating a mobile number, email address, or bank account, the update usually reflects instantly after verification. For core field changes, such as modifying the principal place of business or changing promoter details, it may take up to 15 working days for approval by the GST officer.

3. Is there any fee to change GST registration details?

There is no government fee for updating GST registration details through the GST portal. The process is free of cost. However, if you use a consultant or a service provider, they may charge a professional fee.

4. Can I change my PAN number in GST registration?

No, you cannot change the PAN number linked to your GST registration. If your PAN changes, you will need to apply for a fresh GST registration.

5. What happens if my application to change GST details is rejected?

If your amendment application is rejected, you will receive a notice on the GST portal explaining the reason. You can correct the errors or provide the required documents and reapply for the change.